mice

Meetings Incentives Conferences/Congresses & Events  (MICE).

 

This division of Kawaii African Safaris (K.A.S) is primarily engaged in providing High quality services in the planning and execution of Meetings, Incentives Conferences and Events. We guarantee full on-site management of organised events, starting with preparation, through event organisation, till the final accounting. Always having on mind the top quality possible, we work with best suppliers whose goal is accompanying our clients in the realisation of their objectives. What also makes us different is listening to our clients, because we do want to fully respond their needs. The client's success is our great satisfaction.

With you and for you we can plan and organise a perfect itinerary for your guests in any location in our country. K.A.S  is your opportunity to experience something new and to make your next MICE a great success.Meeting planners can be assured of first-rate facilities  towards  a successful meeting arrangement.

Our Incentive Team has the right combination to offer when it comes to your incentive events here in Kenya. As for your themes, it’s only limited by your imagination.

When it comes to Conference Planning, whether it is a workshop, a public debate or an international forum, our professional team is ready to assist from collateral preparation to technical back up, meal arrangements and even entertainment and recreational programs.

What We Do For MICE

Location Is Everything
When it comes to selecting a destination there are so many details that need to be reviewed. Each time you plan an event here in Kenya and East Africa, we assure you that all consideration is taken before we propose a perfect venue:

Venue & Accommodation Selection
Professional guidance by K.A.S in the selection of hotel(s) best suited to the culture of the event. Conduct hotel inspections with organizer for better understanding of the property / properties

 

Event Management Preparation

• Research & Development of Program
• Budget Analysis
• Promotional Campaign
• Theme & Logo Development
• Complete pre–trip packing
• Complete registration services
• Program Operation (pre–program, on–site & post program)
• Plan extension program (individual and/or group)
• VIP consulting service for personal travel
• Consulting services for personal travel
• Telemarketing – partial or full service – both inbound & outbound

 

Pre-Event Preparation

• Development of needs analysis with Event Organizer
• Development of specification and event plan
• Hotels and off-site event selection
• Mail out of publicity materials to potential attendees
• Collection and compilation of attendees list
• Monthly report on progress, after 90 days out, weekly , etc.
• Report submission
• Visa application service

 

Pre & Post Programs

• Pre Event Programs
• Post Event Programs
• Spouse Programs
• Social Programs
• Exciting Pre and Post Event Program can be designed to provide visits to neighboring countries or states of event destination

 

Special Events

• Recommendation of special events in hotel or off-site
• Site inspections conducted by KAS Event Team
• Contracting & negotiating of venue
• Research & theme ideas for all special events
• Contracting with suppliers for props, entertainment, food & beverage
• Professional execution by Special Events Team of experts
• Event audit of customer & participants satisfaction
• Detailed billing to suit the Event Organizer’s requirements

 

Hospitality Services & Operations

• Meet & greet services during all arrivals
• Knowledgeable & smartly uniformed staff for front line hospitality service
• Efficient administrators, secretarial and clerical staff for ‘back-room’ management
• State-of-the-art office equipment
• Multilingual capabilities
• Fully networked computerized operations

 

Communications

• Cellular telephones for Event Organizers
• Telephone pagers with messaging system for Events Organizers
• Short range 2-way walkie–talkies
• Computer network on site at venue
• Facsimile and photocopy preparation
• Dedicated telecommunication capabilities

 

Gifts

• Recommendation of the most suitable teaser(s) and gifts(s) for the program
• Budget assessment & recommendation
• Sourcing by Kawaii African Safaris
• Contracting & negotiating with vendors
• Packing & distribution
• Personalized delivery arrangements
• Creative gift card

 

Our know how and perfect organisation of incentive trips and outstanding events are recognised throughout profession. Flexibility, creativity, cost effectiveness and reliability make of K.A.S your partner in Kenya with a difference.